Privacy Policy - Using the “Herring Hunt” webapp

Purpose of data collection/processing:

We are committed to keeping data secure and being transparent about how we use it. This purpose-Edinburgh Napier University-developed webapp is for free use by the public and will help gather information on herring spawning grounds in Scottish waters. The webapp forms part of the West of Scotland Herring Hunt (WOSHH) project.

What data we collect:

We will only collect necessary personal data when submitting a sighting – name and email address of the participant.

Children under the age of 13 must seek consent from their guardian before they submit. 

Research Project Outputs:

A summary of ecological/species metadata (excluding exact locations of the sightings) will be shared on the Scottish Herring webpage, where the webapp is accessed. Any forthcoming publications using this data would be open access and accessible in the University’s research repository.

Precise locations of herring spawning grounds (i.e., exact latitude and longitude), as well as the names and email address of the participants will not be published in any format. Participants will not be identifiable to anyone other than the WOSHH researchers/Napier IT involved. Their names and email addresses will never be published or made available to any third parties.

How long the data are kept:

Personal data will be kept until 31/10/2025 and then destroyed, unless participants ask for their data to be removed from our database.

Where the data are kept:

A copy of the personal data collected will be stored on a secure Edinburgh Napier University server based in the UK.

Legal basis/es:

Art 6(1)(e), performance of a task in the public interest/exercise of official duty vested in the Controller by Statutory Instrument No. 557 (S76) of 1993 as amended, e.g., for education and research purposes.


To request data corrected or deleted from our database, please email [email protected].

WOSHH Principal Investigator:
Professor Karen Diele
[email protected]
Edinburgh Napier University
Center for Conservation and Restoration Science (CCRS)
School of Applied Sciences
Sighthill Court
Edinburgh EH11 4BN, UK